Outlook 2003 POP3 Settings

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Outlook 2003 Setup

This document details the procedure for setting up a new email account in Microsoft Outlook 2003 with Sonic.net's recommended configuration. This is accomplished through the account setup wizard.

In Outlook 2003, click on the "tools" menu and select "E-mail Accounts..."

Tools accounts.png

Select "Add a new e-mail account" and click "next."

Setup 1.png

You will be prompted to specify the type of mail server you use. Sonic.net uses POP3 mail servers. Select POP3 and click "next."

Setup 2.png

You will be prompted to provide your account information. Your "Incoming mail server (POP3) is pop.sonic.net, and your "Outgoing mail server (SMTP) is mail.sonic.net. You can access more account settings by clicking the "More Settings..." button.

Email settings.png

Under the "General" tab, you can specify the name that appears on the previous menu's listing, as well as your organization name, and your reply email address.

Settings general.png

Under the "Outgoing Server" tab, you can instruct Outlook 2003 to use authentication when sending email. Sonic.net recommends that you enable SMTP authentication.

Settings outgoing.png

Under the "Connection" tab you can specify how Outlook 2003 will connect to the internet. The most flexible and generally applicable setting is "Connect using Internet Explorer's or a 3rd party dialer," in which case Outlook 2003 will simply use whatever connection is available.

Settings connection.png

Under the "Advanced" tab, you can control the port and encryption settings for your account. Sonic.net recommends setting your mail servers to use a secure connection (SSL). The Incoming server (POP3) port number with SSL enabled is 995. The Outgoing Server (SMTP) port number with SSL enabled is 465. You can also set Outlook 2003 to retain your messages on our server for a number of days even after you have retreived them. This is normally not necessary or even desirable, but in some circumstances (especially if you check your mail from multiple computers) this may be exactly what you will want to do.

Settings advanced.png

After reviewing all of your settings, click "ok" to return to the email settings window. Click "next." Outlook 2003 will display a window indicating that you have completed the account setup process. Click "finish" to exit the new-account wizard.

Setup finish.png


Outlook 2003 Settings

Getting to your account settings

In Outlook 2003, click on the "tools" menu and select "E-mail Accounts..."

Tools accounts.png

In order to inspect the settings for an existing mail setup, select "View or change..." and click "Next."

Email accounts.png

You will be presented with a listing of existing mail accounts. Select the one you would like to inspect and click "Change..."

Change account.png

Your primary mail account settings are available here. Your "Incoming mail server (POP3) is pop.sonic.net, and your "Outgoing mail server (SMTP) is mail.sonic.net. You can access more account settings by clicking the "More Settings..." button.

Email settings.png

Under the "General" tab, you can specify the name that appears on the previous menu's listing, as well as your organization name, and your reply email address.

Settings general.png

Under the "Outgoing Server" tab, you can instruct Outlook 2003 to use authentication when sending email. When connecting through another service provider, you will want to have this checked. Otherwise it is unnecessary.

Settings outgoing.png

Under the "Connection" tab you can specify how Outlook 2003 will connect to the internet. The most flexible and generally applicable setting is "Connect using Internet Explorer's or a 3rd party dialer," in which case Outlook 2003 will simply use whatever connection is available.

Settings connection.png

Under the "Advanced" tab, you can control the port and encryption settings for your account. Sonic.net recommends setting your mail servers to use a secure connection (SSL). The Incoming server (POP3) port number with SSL enabled is 995. The Outgoing Server (SMTP) port number with SSL enabled is 465. You can also set Outlook 2003 to retain your messages on our server for a number of days even after you have retreived them. This is normally not necessary or even desirable, but in some circumstances (especially if you check your mail from multiple computers) this may be exactly what you will want to do.

Settings advanced.png

Getting to your options

To access options that apply to all accounts on your Outlook 2003, click on the "Tools" menu and select "Options..." All settings under Tools -> Options are a matter of personal preference. These images are provided as reference.

Tools options.png

Preferences

Options preferences.png

Mail Setup

Options mail setup.png

Mail Format

Options mail format.png

Spelling

Options spelling.png

Security

Options security.png

Other

Options other.png