Apple Mail 10.3

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Mail Setup in Mac OS X 10.3

This tutorial will show you how to set up the built-in mail program, "Mail," which comes with Mac OS X 10.3.

Upon opening Mail for the first time, you will be prompted for mail setup information.
  • Enter your full name in the "Full Name" field.
  • Enter your email address in the "Email Address" field.
  • Enter "" in the "Incoming Mail Server" field.
  • Select "POP" in the "Account Type" pull-down menu.
  • Enter your login name in the "User Name" field.
  • Enter your password in the "Password" field.
  • Enter "" in the "Outgoing Mail Server (SMTP)" field.

For more detailed information about each of these fields, click on the "?" button in the lower-left corner of this window.

Mail first acct.gif

Mail will now attempt to test its settings. This may fail, resulting in an error message. Click the button labeled "Continue."

Initial Connection Failed.

You will be prompted to import mailboxes from another email client. If this is the first time you have configured any email client for your computer, click "No."

Import Mailboxes

You have now configured your Macintosh's mail client to send and receive mail through

Mail Settings in Mac OS X 10.3

This tutorial will show you how to change the settings for your mail account within OS X's built-in mail program, Mail. The version used to make this tutorial came with OS X 10.3.

Once you've opened Mail, click on the menu labeled "Mail," and select "Preferences."

Select Mail, then Preferences

Next, you're presented with a window which contains three tabs, "Account Information, "Special Mailboxes," and "Advanced." First, let's look at the "Account Information" tab.

  • The "Account type" was determined when you set up the account. You cannot change it unless you delete this account and create a new one. The account type is "POP."
  • "Description" can be whatever you like, but it is recommended that you use something descriptive. This is just the description listed in Mail's list of email accounts.
  • "Email Address" should be your email address.
  • "Full Name" can be your name, or whatever text you'd like to be seen as your name when you send email.
  • "Incoming Mail Server" should be ""
  • "User Name" should be your login name
  • "Password" is the password for your login name.

Note: to add additional mail accounts, click the " " button on the lower-left.

Account Information settings

  • You can edit the Outgoing Mail Server by pressing the "Server Settings" button.
  • The "Outgoing Mail Server" should be "
  • The "Server port" should be "465" if you chose to use "SSL" or "587" with regular "Authentication."
  • The Authentication should be "password" and the "User Name" and "Password" should be your username and password.

SMTP Server Options screen

Next, there are the "Special Mailboxes"
  • We keep a copy of every message we send from Mail.
  • We never erase messages in the junk mailbox, because we don't use Mail's built-in junk filtering.
  • We keep our deleted messages in a separate folder, but we remove them from Mail each time we quit the program, so we save hard drive space on our computer.

Special Mailboxes settings

Last, please take a look at the "Advanced" options.

  • "Enable this account" means that you will be able to send and receive mail from this group of mail settings.
  • "Include this account when automatically checking for new mail" means exactly what it says.
  • "Remove copy from server after retrieving a message" means that Mail will delete every message you download from after it's been downloaded, and after the time specified by the pulldown menu just below that checkbox. We have set our OS X Mail program to delete the messages right away.
  • You can use the "Remove now" button to delete any old mail on the server that's sitting there right now, if you wish.
  • "Prompt me to skip messages over [ ] KB" will let you tell Mail to not download messages larger than a certain size. Most people just leave this off. This will tell Mail to not download any particular message exceeding a certain file size. If you don't want to use it, leave the field blank.
  • If you're using SSL, the default port will be 995. If you're not using SSL, the port should be 110.
  • Authentication should be set to "Password."

For more information about the behavior of each of these advanced options, click on the "?" button in the lower-right corner of this window.

Advanced account settings

That's it! Press "OK" and close the account window. You are ready to use Mail for OS X.